REGIONAL MEETING GROUP
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BY-LAWS OF SOUTHWEST GROUP
THE H.C.S.C. CLUB, INC
Section 1. Membership. Any former associate who left the J.C. Penney Company or its subsidiaries, under honorable conditions, is eligible to be a member of H.C.S.C. Alumni Club, and/or a member of this Meeting Group (HCSCSW).
Section 2. Termination of Membership. The board of directors shall establish the rules by which membership rights are terminated.
Section 3. Resignations. Any member may resign from this meeting group at any time.
Section 4. Assignment of Membership. No member shall have the right to assign his or her membership. In the event of the death of a member, the membership shall terminate. Exceptions: A member’s spouse is eligible for spouse’s membership.
Section 5. Forfeiture of Property Rights. Any person whose membership has been terminated in any manner shall forfeit all interest in any funds or other property belonging to the meeting group.
Section 6. Membership Dues and Fees. The Board of Directors shall determine dues for membership in the Southwest Group
Section 7. Payment of Dues. The fiscal year of the meeting group shall coincide with the calendar year and dues are due and payable in advance at the beginning of each fiscal year.
Section 1. Meeting Groups. With the approval of the board of Directors of H.C.S.C. Inc., Meeting Groups of the members are formed throughout the United States. The Meeting Groups may hold meetings at times so designated by their respective officers. Group meetings shall be chiefly of a social nature, at which lunch or dinner may be served and at which some prearranged program may be carried out. All expenses of a group meeting shall be born by the members of such a meeting group.
Section 1. Board of Directors of Meeting Group. The Meeting group shall have a Board of Directors composed of the president, vice presidents, secretary, treasurer, the past president and standing committee chairs. The club president shall have the option of appointing up to three “at large” board members to be selected by the club president, to serve a one year term. It shall be the responsibility of the board to handle any removal or resignations and to fill any vacancies of an officer of the Meeting Group. In addition, the past Presidents who are on the Board of Directors (other than the current outgoing President) will be appointed to the position of Board of Directors Emeritus. (Rev. 12/2014)
Section 2. Officers of the Meeting Group. The officers of the meeting group shall be President, Vice Presidents, Secretary, and Treasurer. Members of the Meeting Group shall elect officers. All officers shall be members in good standing of the H.C.S.C. Alumni Club and the Meeting Group.
Section 3. Compensation. Officers of the Meeting Group shall receive only such compensation for their services as directed by the group. The officers may recover expenses incurred on behalf of the Meeting Group.
Section 4. Removal and Resignation. Any officer of a Meeting group may be removed, for cause, by a majority of the directors in office at the time, at any regular or special meeting of the board, or by a majority vote of the members of such a Meeting Group, at any regular or special meeting. Any officer may resign at any time by giving written notice to the board of directors or to the Secretary of the Meeting Group. Any such resignation shall take effect at the date of receipt of such notice, or at any later time not in conflict with these by-laws, as specified in such notice, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
Section 5. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled in the manner prescribed in the by-laws for the regular appointments to such office. Nominations for filling the vacancy shall be presented by the Board of Directors of such Meeting Group.
Section 6. President of the Meeting Group. The President shall be the Chief Executive Officer of the Meeting Group and shall, subject to the control of the Board of Directors, have general supervision, directions and control of the business and affairs of the Meeting Group. They shall be ex-officio, a member of all standing committees of the Meeting Group. They shall have the general powers and duties of management usually vested in the office of President of a Meeting Group, and shall have other powers and duties as may be prescribed by the Board of Directors.
Section 7. Vice Presidents of the Meeting Group. The Vice Presidents shall, in the order designated by the Meeting Group members, in the absence or disability of the President, perform the duties and exercise the powers of the President, and shall perform such other duties as the Board of Directors, or the respective Meeting Group members shall prescribe.
Section 8. Secretary of the Meeting Group. The Secretary shall keep, or cause to be kept, a book of minutes, at the principle office of his/her Meeting Group or such other place as the Board of Directors may order, of all of the meetings of his/her Meeting Group, with the time and place of holding, whether regular or special, and if special how authorized, the notice thereof given, the names of those present and the proceeding thereof.
Section 9 Treasurer of the Meeting Group. The Treasurer of the Meeting Group shall receive all dues, meeting expenses, and any other monies, from the members, paying out monies only in accordance with the instructions from officers of the Meeting Group. The Treasurer of the Meeting Group shall be responsible for maintaining the fiscal records of the Group. The Treasurer shall prepare a report detailing the financial status of the Meeting Group and present such report at each meeting.
Section 1. Terms of Office. The office of President shall be for a period of one year. All remaining officers of the Meeting Group shall serve for a period of two years, commencing on January 1st of the year following their election to the various offices. (Rev. 12/2013)
Section 1. Contracts, Etc. – How Executed. The Board of Directors, except as in the By-laws, otherwise provided, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on behalf of the Meeting Group. Such authority may be general or confined to specific instances.
Section 1. By-laws, Amendment, Repeal, or Record. New by-laws may be adopted or these by-laws may be repealed or amended by action of the Board of Directors with a majority vote of the attending members at the next membership meeting. Whenever an amendment or a new by-law is adopted, it shall be copied in the book of By-laws, with the original By-laws, in the appropriate place. If any By-law is repealed, the fact of repeal with the date of the meeting at which it was repealed shall be recorded.
Section 1. Procedure for Election of Officers. The standing board of directors shall be charged with the responsibility of presenting to the membership a slate of officers to serve for the next two-year period. It shall be the Board’s responsibility to secure each candidates permission to have his/her name on the list of officers. At the Group’s meeting closest to the expiration of the present club’s officers, the names of those so presented for each of the club’s official offices will be announced to the membership present at the meeting and nominations will also be accepted from the floor. An affirmative motion made and seconded with a majority vote of those present shall be considered an election of officers for the next term.
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